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Dunn: All-American City 1989-2013

REQUEST FOR LETTERS OF INTEREST AND STATEMENTS OF QUALIFICATIONS- PROFESSIONAL ENGINEERING AND RELATED SERVICES CITY OF DUNN, NORTH CAROLINA (“City”)

City Demographics and Infrastructure Overview:

The City of Dunn has a population of approximately 9,549 and is located approximately thirty (30) miles southeast of Raleigh, NC. Dunn is located in Harnett County and has a diverse commercial base consisting of local and national companies. The City is a full-service municipality and currently operates and maintains sixty-five (65) miles of streets, one hundred fifteen (115) miles of water distribution system, eighty-eight (88) miles of sewer collection system, a 3.75 MGD Sewer Treatment facility, and an 8 MGD Water Treatment Facility.

Professional Service Categories:

The City is seeking Letters of Interest/ Statement of Qualifications (“LOI/SOQ”) from firms to provide professional civil engineering and related consulting services including, but not limited to:

  • Preliminary Engineering Studies and reports

  • Grant writing, applications, and administration

  • Design, including field surveys, plan and specification preparation

  • Permitting (NCDEQ, NCDOT, USACE, FEMA, etc.)

  • Construction Services including bidding, contract administration, and observation

  • Asset and records management (GIS, web hosting, etc.)

  • Environmental engineering

  • Sanitary Sewer Evaluation Surveys

  • Land surveying

  • Transportation

  • Land development and planning

  • Water resources planning

  • Financial analysis and rate studies

  • ADA Transitioning

  • Pavement condition surveys

  • Such additional civil engineering services as may be needed by the City

Project Categories:

The City anticipates selecting multiple firms to provide these services, on a wide variety of projects requiring expertise and experience to the following broad categories:

  • Water and Wastewater Treatment, Distribution and Collection

  • Storm Drainage Conveyance and Stormwater Management

  • Geographic Information Systems Management

  • Asset Management Systems including pavement, sidewalks, utilities, and storm drainage

  • Parks and Recreation Facilities

Selection Process:

Evaluation and selection of firms will be a Qualification Based Selection process in accordance with the Mini-Brooks Act (NCGS 143-64.31). The price will NOT be considered in the qualifications-based selection phase. A variety of factors will be used in the selection of qualified engineering firms including, but not limited to:

  • Specific municipal engineering experience in the categories outlined above

  • Availability of qualified staff to perform the work

  • Previous performance with respective project delivery, particularly schedules and budgets

  • Approach to providing excellent customer service, through effective communication, coordination, and management of projects, especially schedules and budgets

Master Agreement and Specific Project (Task Order) Assignments:

At the conclusion of this LOI/SOQ selection process, the City intends to select multiple firms to enter into a Master On-Call Service Agreement for a three (3) year period, with the option of two (2) one (1) year extensions. Once specific projects are identified, the City will negotiate with the selected firm(s), to establish a scope and fee under a Task Order for specific project assignments. The City will only consider one (1) consultant at a time for any specific project, and should negotiations fail, to terminate negotiations with the selected firm and begin negotiations with another firm. The City reserves the right to assign additional tasks to the selected firms, based on the City’s need, and the firm’s availability, as well as past and current performance of the firm(s).

Submittal Requirements:

The following information shall be submitted with the maximum pages noted:

  • A Cover Letter/Letter of Interest/ Statement (5 pages maximum) that states the firm’s interest and expertise in one or more of the specific categories listed above that briefly describe which services that are provided by the firm, when the firm was founded, number of employees, office locations, including any proposed sub-consultants with like information. Minority business firms are encouraged to submit Statements of Qualifications.

  • A list of key staff /sub-consultants proposed for project assignment, including the Principal in Charge, Project Manager/Engineer, Construction Administrator, Sub-Consultants, etc. This should include overall experience, tenure with the firms/subs, certifications/ licenses, and areas of expertise (10 pages maximum – 1 page per person/sub-consultant).

  • Related Project Experience comprised of five (5) recently completed municipal projects, including client/reference contact information, brief project description, initial & final project budget, construction costs & fees. (5 pages maximum- 1 page per project).

  • Maximum LOI SOQ submittal document size is twenty (20) pages, excluding the firms work examples.

  • A sample of the firm's work represented by a Preliminary Engineering Report, typical construction plan sheets, details, etc. is an additional twenty (20) pages maximum.

A group of key City staff will evaluate each LOI SOQ submittal, based on the specific submittal information requested, and may also utilize interviews, reference checks, past performance, etc. to evaluate and rate each submittal. It is anticipated that multiple firms will be selected.

Submittal Format/Deadline and Selection Schedule:

Questions related to the RFQ shall be submitted by email to hadams@dunn-nc.org no later than August 9, 2019. Every attempt will be made by the City to respond by August 14, 2019.

Electronic submittals (email) or hard copy submittals shall include the LOISOQ Cover Letter, list of key staff, and project experience in a single pdf with a maximum of twenty (20) pages, in addition to a separate pdf (20-page maximum) of work examples.

Electronic or hard copy submittals are due no later than Wednesday, August 21, 2019, at 3 pm.

Due to email file size limitations, firms may provide access to an FTP site in their electronic submittal sites for file download of the LOISOQ and work examples.

The City intends to finalize the selection process by November 2019. It is also anticipated that based on the selected firms and the anticipated capital project needs, Master Service Agreements with each selected firm will be in place by December 2019.

Submittals shall be directed to:

Tammy Williams, City Clerk

910-230-3500 (Office)

twilliams@dunn-nc.org

US Mail
City of Dunn
PO Box 1065
Dunn, NC 28335

Physical Address
City of Dunn
401 East Broad Street
Dunn, NC 28334

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