REQUEST FOR LETTERS OF INTEREST AND STATEMENTS OF
QUALIFICATIONS- PROFESSIONAL ENGINEERING AND RELATED SERVICES
CITY OF DUNN, NORTH CAROLINA (“City”)
City Demographics and Infrastructure Overview:
The City of Dunn has a population of approximately 9,549 and
is located approximately thirty (30) miles southeast of Raleigh, NC. Dunn is
located in Harnett County and has a diverse commercial base consisting of local and national companies. The City is
a full-service municipality and currently operates and maintains sixty-five (65)
miles of streets, one hundred fifteen (115) miles of water distribution system,
eighty-eight (88) miles of sewer collection system, a 3.75 MGD Sewer Treatment facility,
and an 8 MGD Water Treatment Facility.
Professional Service Categories:
The City is seeking Letters of Interest/ Statement of
Qualifications (“LOI/SOQ”) from firms to provide professional civil engineering
and related consulting services including, but not limited to:
Preliminary Engineering Studies and reports
Grant writing, applications, and administration
Design, including field surveys, plan and
Permitting (NCDEQ, NCDOT, USACE, FEMA, etc.)
Construction Services including bidding,
contract administration, and observation
Asset and records management (GIS, web hosting, etc.)
Sanitary Sewer Evaluation Surveys
Land development and planning
Water resources planning
Financial analysis and rate studies
Pavement condition surveys
Such additional civil engineering services
as may be needed by the City
The City anticipates selecting multiple firms to provide
these services, on a wide variety of projects requiring expertise and
experience to the following broad categories:
Water and Wastewater Treatment, Distribution and Collection
Storm Drainage Conveyance and Stormwater Management
Geographic Information Systems Management
Asset Management Systems including pavement,
sidewalks, utilities, and storm drainage
Parks and Recreation Facilities
Evaluation and selection of firms will be a Qualification
Based Selection process in accordance with the Mini-Brooks Act (NCGS
143-64.31). The price will NOT be considered in the qualifications-based
selection phase. A variety of factors will be used in the selection of qualified
engineering firms including, but not limited to:
Master Agreement and Specific Project (Task Order)
Specific municipal engineering experience in the
categories outlined above
Availability of qualified staff to perform the work
Previous performance with respective project
delivery, particularly schedules and budgets
Approach to providing excellent customer
service, through effective communication, coordination, and management of
projects, especially schedules and budgets
At the conclusion of this LOI/SOQ selection process, the
City intends to select multiple firms to enter into a Master On-Call Service
Agreement for a three (3) year period, with the option of two (2) one (1) year
extensions. Once specific projects are identified, the City will negotiate with
the selected firm(s), to establish a scope and fee under a Task Order for
specific project assignments. The City will only consider one (1) consultant at
a time for any specific project, and should negotiations fail, to terminate
negotiations with the selected firm and begin negotiations with another firm.
The City reserves the right to assign additional tasks to the selected firms,
based on the City’s need, and the firm’s availability, as well as past and
current performance of the firm(s).
The following information shall be submitted with the
maximum pages noted:
A Cover Letter/Letter of Interest/ Statement (5
pages maximum) that states the firm’s interest and expertise in one or more of
the specific categories listed above that briefly describe which services that
are provided by the firm, when the firm was founded, number of employees,
office locations, including any proposed sub-consultants with like information.
Minority business firms are encouraged to submit Statements of Qualifications.
A list of key staff /sub-consultants proposed
for project assignment, including the Principal in Charge, Project
Manager/Engineer, Construction Administrator, Sub-Consultants, etc. This should
include overall experience, tenure with the firms/subs, certifications/
licenses, and areas of expertise (10
pages maximum – 1 page per person/sub-consultant).
Related Project Experience comprised of five (5)
recently completed municipal projects, including client/reference contact
information, brief project description, initial & final project budget,
construction costs & fees. (5 pages maximum- 1 page per project).
Maximum LOI SOQ submittal document size is twenty
(20) pages, excluding the firms work examples.
A sample of the firm's work represented by a
Preliminary Engineering Report, typical construction plan sheets, details, etc.
is an additional twenty (20) pages maximum.
A group of key City staff will evaluate each LOI SOQ
submittal, based on the specific submittal information requested, and may also
utilize interviews, reference checks, past performance, etc. to evaluate and
rate each submittal. It is anticipated that multiple firms will be selected.
Submittal Format/Deadline and Selection Schedule:
Questions related to the RFQ shall be submitted by email
no later than August 9, 2019. Every
attempt will be made by the City to respond by August 14, 2019.
submittals (email) or hard copy submittals shall include the LOISOQ Cover
Letter, list of key staff, and project experience in a single pdf with a
maximum of twenty (20) pages, in addition to a separate pdf (20-page maximum)
of work examples.
or hard copy submittals are due no later than Wednesday, August 21, 2019, at 3
Due to email file size limitations, firms may provide access
to an FTP site in their electronic submittal sites for file download of the
LOISOQ and work examples.
The City intends to finalize the selection process by November
2019. It is also anticipated that based on the selected firms and the
anticipated capital project needs, Master Service Agreements with each selected
firm will be in place by December 2019.
Submittals shall be directed to:
Tammy Williams, City Clerk
City of Dunn
401 East Broad Street
Dunn, NC 28334
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